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TERMS & CONDITIONS

Standard Conditions of Product Hire

1 GENERAL - All hire goods remain the property of ExpoNet Pty Ltd at all times. ExpoNet Pty Ltd retains the right to alter, vary or substitute any item without notice. All goods are subject to stock availability.

2 PRICES - Unless otherwise indicated, all pricing is exclusive of GST, cartage and damage waiver. Prices are for the duration of the exhibition not exceeding 10 days. Prices for duration of general hire not exceeding 7 days.

3 PAYMENTS - Orders cannot be confirmed until all hire and other charges have been paid in full & processed.

4 LATE ORDERS- Furniture and Audio Visual orders placed during move in are to be charged an additional late order service fee. Electrical and shelving orders received after the specified due date displayed on the Exhibitor Show Kit will incur a 20% surcharge with a minimum $100.00 charge.

5 CARTAGE & PLACEMENT - All cartage and placement of equipment will be carried out by ExpoNet staff except as otherwise agreed in writing. Event cartage rates apply to CBD in Sydney/Melbourne/Brisbane. Other areas may attract additional cartage. For general hire cartage and placement POA.

6 PICK UP- All equipment must be available for pick up immediately after the event. No responsibility is taken for any goods left in or on our equipment after close of the event.

7 CANCELLATIONS - Any products delivered then cancelled will be charged at full rates. Goods cancelled less than 5 days prior to exhibition opening, but not installed will be charged at 50% of full rate.

8 CLAIMS - Please notify ExpoNet of any problems with your order on delivery. No discussion will be entered into after the event closes.


Hiring Agreement

1. Definitions "Equipment" means the items hired out by the Owner to the Hirer. "Hirer" means any person who requests the Owner to hire Equipment to it, including its employees and agents. "Owners" means ExpoNet Pty Ltd ABN 45 132 935 105, its employees and agents. Terms means these terms and conditions.

2. Terms of Payment
The Hirer agrees to pay the Owners hire charge and any other charges, including charges for loss, damage and repairs or any tax, GST, duty, levy, or other expenses paid or payable by the Owner. If not otherwise specified by the owner in writing all hiring charges including taxes and duties are to be paid prior to delivery of the equipment. The hirer agrees to provide the Owner with the Hirers credit card number, expiry date and any other information, which may be necessary to debit the Hirers credit card prior to delivery of the equipment. Subsequent charges for loss, damage, repairs or other expenses are to be paid within seven days of the relevant invoice. The Hirer hereby authorises the Owner to debit the Hirers credit card with the amount shown on the relevant invoice if the Hirer has not paid that amount within seven days of the date of the relevant invoice. The Hirer agrees to pay any expenses incurred or loss suffered by the Owner as a result of breach of the Hirer of its obligation pursuant to these Terms (including legal costs on a solicitor-client basis) and to pay all costs and expenses incurred by the Owner, its legal advisers, mercantile agents and others in respect of anything instituted or being considered against the Hirer, whether for debt, possession of any Equipment or otherwise. The hirer acknowledges and agrees that the owner may pay a rebate, commission or other financial benefit to event organisers or like suppliers in connection with the hiring of the Equipment to the Hirer.

3. Credit Card Payment
A Surcharge applies to all payments

4. Termination of Hire
The Owner at its discretion may notwithstanding the specified period of hire and notwithstanding any waiver of any previous default by the hirer forthwith terminate this Agreement with or without notice to the Hirer and re-possess the equipment in any of the following events:
(a) If the Hirer shall fail to pay any hiring charges within two (2) days of the due date for such payment
(b) If the Hirer shall do or permit any act or thing whereby the Owners rights in the equipment are or may be prejudiced
(c) If the Hirer should become or be made insolvent or bankrupt or make any arrangement or composition with his creditors or in the case of a Hirer being a limited company, should any order be made or resolution passed for the winding up of such company or an Administrator, Receiver or Manager be appointed
(d) If the Hirer commits any breach of this Agreement.
For the purposes of repossessing the equipment, the Owner may enter into or upon any premises where the equipment may be without prejudice to the rights of the Owner to recover from the Hirer any moneys due hereunder or any damages for breach thereof and so far as allowed by law the Hirer indemnifies the Owner in respect of any claims, damages or expenses arising out of any action taken under this clause.

5. The Hirers Obligations
The Hirer will:
(a) bear responsibility for the Equipment hired from the time of its delivery until collection by or return to the owner;
(b) upon installation, delivery or collection of the Equipment immediately examine the Equipment to satisfy itself as to its condition and suitability and fitness for the purpose to which it requires the Equipment. In accepting the Equipment the Hirer acknowledges that it has duly examined the Equipment and has satisfied itself as required. The Hirer acknowledges that it has not in any way relied upon the skill or judgement or any representation made by or on behalf of the Owner in respect of the Equipment, its purpose, suitability or performance. Should the Hirer alter its installation or delivery requirements prior to, during, or after installation or delivery, the Hirer is liable for all extra costs of the Owners employees and cartage;
(c) assume the risk of and indemnify and hold the Owner harmless from and against any and all property damage and personal injury resulting from:
(i) the use of the Equipment;
(ii) contact with underground cables, pipes, services or other obstructions;
(iii) all necessary surface repairs.
(d) use the Equipment in a proper, safe and prudent manner and only for the purpose and capacity for which is was designed.
(e) ensure all Equipment is returned or ready for collection by the Owners driver, in a clean, dry and properly packed condition and if being collected, is readily accessible. The Hirer will pay for all cleaning or drying costs and for any damage resulting from not properly drying, cleaning and/or packing the Equipment.

6. Loss of or Damage to Equipment
If the Equipment is lost, breaks down or is damaged, the Hirer must immediately notify the Owner of the details. Notification shall not absolve the Hirer from its obligations under these Terms. In the event that the Equipment breaks down or becomes unsafe to use, the Hirer shall immediately stop using the Equipment and take all necessary steps to prevent the Equipment from sustaining any further damage. The hirer must also take all steps necessary to prevent injuries from occurring to any person or property as a result of the condition of the Equipment and must not repair or attempt to repair the Equipment without the Owners prior written consent. If the Equipment is lost or damaged and the loss of or damage to the Equipment is caused by the negligence or wilful act of the Hirer or the breach of any of these Terms by the Hirer, the Hirer shall without limitation be liable for the following;
(a) any costs incurred by the Owner in repairing or replacing the Equipment;
(b) hire charges for the Equipment until the Equipment is replaced or repaired;
(c) any other costs whatsoever incurred or loss suffered by the Owner as a result of the damage to or loss of the Equipment.

7. Release and Indemnity
The Hirer hereby releases the Owner from, and agrees to indemnify the Owner in respect of any third party claims, action, suits, demands, costs and expenses for damage or injury to person or property arising directly or indirectly out of the hire or use of the Equipment by the Hirer or these Terms.

8. Damage Waiver
Damage Waiver is payable by the Hirer to cover the cost associated with the normal wear and tear to the equipment. It does not apply to any other damage to Equipment including:
(a) damage resulting from misuse, abuse or improper servicing of Equipment
(b) damage due to the mysterious disappearance of the Equipment;
(c) damage caused by the use or operation of Equipment in contravention of any of the conditions of this agreement;
(d) damage to, or loss of, the Equipment from any unknown cause.

9. Insurance
The Hirer will maintain at its own expense all appropriate policies of insurance:
(a) for theft and damage to the Equipment hired in an amount not less than the full replacement cost of the Equipment;
(b) for liability, property and casualty insurance coverage in amounts necessary to fully protect the Owner and its Equipment against all claims, loss or damage whatsoever.

10. Special Conditions of Electrical Hire
Hirers should note that all electrical equipment used in an exhibition or event supplied by the owner or its subcontractors is operated solely by the owner. Further, such electrical equipment remains under the sole control of the owner. A hirer is permitted only to connect their own electrical equipment to any power points (GPO) supplied. Any other use or change to electrical equipment supplied and operated by the owner or its contractors may only be undertaken by the owner or its contractors or the approval of owner.

11. Price Lists
Any price lists published by the owner may be changed without notice.

12. Availability
All goods are subject to stock availability

Privacy
Information Collection and Use
ExpoNet is the sole owner of the information collected on this site. We will not sell, share, or rent this information to others in ways different from what is disclosed in this statement.

Log Files
We use IP addresses to analyse trends, administer the site, track users movement, and gather broad demographic information for aggregate use. IP addresses are not linked to personally identifiable information.

Links
This web site contains links to other sites. Please be aware that ExpoNet is not responsible for the privacy practices of such other sites. We encourage our users to be aware when they leave our site and to read the privacy statements of each and every web site that collects personally identifiable information. This privacy statement applies solely to information collected by this Web site.

Security
This website takes every precaution to protect our users information. When users submit sensitive information via the website, your information is protected both online and off-line. If you have any questions about the security at our website, you can send an email to info@exponet.com.au.

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Event Organiser

  • The client is responsible for all equipment provided by ExpoNet throughout the hire period and at all times during which it is on site or in the client’s possession.

  • The client is responsible for monitoring the security of the site at the time of installation, dismantling and when the equipment is in use and not in use.

  • The client is to provide clear delivery, installation and pick up guidelines and instructions, including venue floor plan where necessary

  • This quote is based on information provided by the client. If the details change, ExpoNet reserves the right to review the pricing.

  • Quotes are given subject to venue approval, site inspection and availability of labour and equipment. Quotes may be amended or withdrawn based on these factors.

  • This proposal is quoted on a labour and stock availability basis and cannot be confirmed until the ‘Proposal Acceptance & Confirmation’ has been received and the deposit paid.

  • This document is confidential and must not be shown to parties not directly related to this event without written agreement from ExpoNet.

  • The client may not infringe any copyright laws in relation to drawings, designs proposals or other material provided by ExpoNet. This material remains the property of ExpoNet at all times and cannot be reproduced without agreement.

  • The client agrees that our standard terms apply other than as are inconsistent with any special terms agreed. ExpoNet complete terms and conditions are available for review on www.exponet.com.au

ARTWORK & SIGNAGE

  • All signage artwork must be approved seven working days prior to installation. A surcharge of 20% will apply to late approval of signage artwork.

  • ExpoNet take no responsibility for supplied material. Please ensure that all spelling and layout are correct as there is no compensation for errors

  • Signage will be recycled after dismantle unless arrangements have been made prior to move out of the show.

  • While all due care will be taken, ExpoNet takes no responsibility for damage or wear and tear to signage caused during dismantle or transport.

CAD PLANS

  • ExpoNet requires a three working day turnaround for all floor plans (new and revisions)

  • The first eight floor plans are provided free of charge, additional revisions or new plans will be charged at $125 per hour + GST

  • The final floor plan is to be confirmed no less than 5 working days prior to installation.

COMPETING SUPPLIERS

  • If other suppliers with competing services to ExpoNet are appointed to components of this event, we reserve the right to review our pricing and any offers of sponsorship or FOC.

DAMAGE WAIVER

  • The damage waiver is a compulsory fee to cover the attrition of hire product.

  • A damage waiver will be charged on all furniture, electrical and audio visual products however Organiser shell requirements are exempt.

SUPPLEMENTARY CHARGES
EVENT CANCELLATION

  • In the event of the show organiser cancelling the event six weeks prior to the first install date, ExpoNet reserves the right to keep the first deposit amount or 10% of the total value of the event/exhibition whichever is greater.

MINIMUM CHARGE

  • ExpoNet has a minimum exhibition management and installation service charge of $5000 + GST per event which includes all organiser services i.e. stands, registration, signage and furniture. Should your pre payment estimate fall below this amount our Account Team can provide suggestions for additional services to meet the minimum fee.

EARLY/LATE ACCESS

  • Should the event be constructed outside standard working hours (prior to 0600 or after 2000) an early or late access fee may be charged.
    This fee is calculated at a rate of $70 per person per hour plus GST.

  • The additional charge is only calculated on the hours worked outside standard working hours.

  • This will be determined once the final build schedule is decided and build plan approved.

SPLIT LOAD IN & OUT

  • If it is necessary to load the stock in for the build at two separate times (due to venue curfews), an additional charge will be applied. The charge consists of a minimum four hour call out per man.

SPONSORSHIP-FOC

  • Any sponsorship or free of charge offer in this proposal is based on information provided by the client regarding the size of the event. Should this drop significantly, ExpoNet reserves the right to review our offer.

MATERIALS HANDLING

  • If, due to Venue Occupational Health and Safety regulations, a forklift spotter is required to guide fork lift drivers whilst operating in the exhibition hall, a forklift spotter fee will be charged. Forklift spotter fee: $150 per 1000sqm of exhibition space.

  • Some venues require specialist materials handling equipment for move in/out. Your Account Manager will advise if there are any additional charges for your venue.

Custom Stand & Organiser Feature Areas

  • The client is responsible for all equipment provided by ExpoNet throughout the hire period and at all times during which it is on site or in the client’s possession.

  • The client is responsible for monitoring the security of the site at the time of installation, dismantling and when the equipment is in use and not in use.

  • This quote is based on information provided by the client. If the details change, ExpoNet reserves the right to review the pricing.

  • The client is responsible for obtaining approval of the stand design from the exhibition organiser.

  • Quotes are given subject to venue approval, site inspection and availability of labour and equipment. Quotes may be amended or withdrawn based on these factors.

  • All costs listed in this quotation are for the hire of componentry except where otherwise stated.

  • All standard componentry is quoted on a labour and stock availability basis and cannot be confirmed until the ‘Acceptance & Confirmation’ has been received and the deposit paid.

  • Custom built stands are temporary structures designed for 2 to 3 uses, after this the stand may begin to deteriorate due to general wear and tear. Any usage beyond this will incur a fee for maintenance and repairs, or the building of a new stand.

  • This document is confidential and must not be shown to parties not directly related to this event without written agreement from ExpoNet.

  • The client may not infringe any copyright laws in relation to drawings, designs proposals or other material provided by ExpoNet. This material remains the property of ExpoNet at all times and cannot be reproduced without agreement.

  • The client agrees that our standard terms apply other than as are inconsistent with any special terms agreed. ExpoNet complete terms and conditions are available for review on www.exponet.com.au

ARTWORK & SIGNAGE

  • Artwork must be approved ten working days prior to installation. Additional charges may apply for late approval.

  • ExpoNet take no responsibility for supplied material. Please ensure that all spelling and layout are correct as there is no compensation for errors.

  • Signage will be recycled after dismantle unless arrangements have been made prior to move out of the show.

  • While all due care will be taken, ExpoNet takes no responsibility for damage or wear and tear to signage and custom structures caused during dismantle or transport.

CAD PLANS

  • ExpoNet requires a three working day turnaround for all CAD plans (new and revisions)

  • The first four CAD plans are provided free of charge, additional revisions or new plans will be charged at $125 per hour + GST

  • The final design is to be confirmed no less than10 working days prior to installation.

DAMAGE WAIVER

  • The damage waiver is a compulsory fee to cover the attrition of hire product.

  • Damage waiver applies to all hire equipment including furniture, shelving, electrical and audio visual products.

ON SITE VARIATIONS & ADDITIONS

  • ExpoNet reserves the right to charge for any changes requested on site to the signed off plans.

  • Late fees apply to onsite orders

DESIGN VS QUOTATION

  • If, as a result of budget or other constraints, there is a variation between the design drawing and this quotation, the stand will be produced as per the quotation.

STAND CANCELLATION

  • A minimum 20% cancellation fee of the quoted value will apply on all signed and accepted quotations.

MATERIALS HANDLING

  • If, due to Venue Occupational Health and Safety regulations, a forklift spotter is required to guide fork lift drivers whilst operating in the exhibition hall, a forklift spotter fee will be charged. Forklift spotter fee: $150 per 1000sqm of exhibition space.

  • Some venues require specialist materials handling equipment for move in/out. Your Account Manager will advise if there are any additional charges for your venue.